Explore how Keystone organizes facility evidence into decisions your team can use. All facilities, findings, prices and performance figures on this page are fictional demonstrations, not client results.
Sample priority bands: P1 ≥20; P2 15–19; P3 10–14; P4 5–9; P5 <5. Dates are explicit so priority and capital timing can be reviewed together. Findings require professional judgment.
Illustrative sample · fictional data
Keystone Assess + Capital
Five-year capital decision view
What should we fund, when, and on what assumptions?
The same findings flow into a short capital view, retaining source IDs so an issue is not counted twice.
USD 85,0002026 base allowances
3%Illustrative annual escalation
USD 88,758Five-year forecast
Five-year capital decision view — demonstration only
Year / linked scope
Base allowance (USD)
Forecast (USD)
2026 · F-01: scoped corrective allowance
12,000
12,000
2027 · F-02: cooling-pump renewal
48,000
49,440
2028 · No renewal in this extract
0
0
2029 · F-03: sealant renewal
25,000
27,318
2030 · No renewal in this extract
0
0
Total
85,000
88,758
Basis, definitions and limits
Fictional planning allowances, not contractor quotations or local market prices. Actual scope, quantities, access, fees, contingency and taxes require project-specific review.
Forecast = base allowance × 1.03^(year − 2026), rounded to whole USD. The 3% rate is a demonstration assumption, not a market forecast.
F-01 is an investigation/correction allowance, not a generator replacement estimate. F-04 has no capital allowance. No lifecycle duplicates are added. Zero means no item in this extract, not no future need.
Illustrative sample · fictional data
CMMS baseline & equipment-capture tools
Maintenance and CMMS readiness scorecard
Can we trust the maintenance information behind the dashboard?
Each measure retains a numerator, denominator and next action. Targets are illustrative; these are not Keystone client results.
100PM tasks due
40Critical assets sampled
20Closure records reviewed
Maintenance and CMMS readiness scorecard — demonstration only
Measure / calculation
Observed / sample target
Action
On-time PM · 90 ÷ 100
90% / 95%
Review 10 late or incomplete tasks and evidence.
Critical-asset completeness · 36 ÷ 40
90% / 100%
Complete four records and verify required fields.
Work captured · 180 ÷ 200 requests
90% / 95%
Reconcile 20 requests outside the CMMS.
Closure quality · 17 ÷ 20 records
85% / 90%
Coach required evidence; resample after correction.
Basis, definitions and limits
Fictional reporting period: August 2026. Measures come from the stated sample denominators and are not industry benchmarks. Missing denominators should display “No data,” not zero performance.
The equipment workflow links a stable asset ID with make/model/serial, location, condition, technical attributes, document references and PM tasks. Import mapping requires confirmation with the client’s software provider.
For this demonstration, condition uses 5 = excellent and 1 = critical throughout. Source systems using another scale require explicit mapping before consolidation.
Illustrative sample · fictional data
Scope, bid and clarification tools
Owner-side bid comparison
Which proposal is comparable, and what must be resolved before award?
A fictional mechanical-room renewal illustrates why the lowest submitted price is only the start of a procurement decision.
3Illustrative proposals
USD 9,000Known addition to Bid A
PendingAward decision
Owner-side bid comparison — demonstration only
Bidder / base (USD)
Known scope adjustment
Decision status
Contractor A · 48,000
9,000 shutdown support excluded; known total 57,000.
Controls scope and warranty unresolved.
Contractor B · 55,000
Shutdown support included; known total 55,000.
Confirm quantities, dates and fixed-price scope.
Contractor C · 52,000
Shutdown support excluded; price not provided.
Total not comparable until clarification.
Basis, definitions and limits
Fictional bidders and prices; all amounts exclude tax. “Known total” does not imply complete scope normalization. No supplier endorsement is intended.
Decision: obtain written scope reconciliation before award. Bid B is lowest on known totals, but outstanding scope and commercial items must still be closed.
Source trail: approved scope S-01 → clarification RFI-01 → written bid revision → award decision. Closeout then records deficiency owner, due date, correction evidence and independent client verification.
The supporting toolkit
From site evidence to verified action.
Equipment capture
A stable asset ID connects location, make/model, condition, technical attributes, documents and PM tasks. QA identifies missing or inconsistent records before import mapping is agreed with the software provider.
Walkthrough to agreed scope
Capture observations, measurements, photos and operating constraints. Reviewed items are consolidated into Final Scope; the accepted-scope summary updates from the approved status.
Decisions and closeout
RFI records retain questions, direction, owners and deadlines. Deficiency records track priority, correction evidence and client verification so completion is visible.
Keystone Assess includes 193 assessment items across 15 categories and a configurable 20-year capital view. Engagement scope determines which items apply. These tools support professional review; working files and deliverable formats are agreed in the proposal.
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